BY LAWS
LOS PAISANOS LATINOS GOLF CLUB
ARTICLE I --PURPOSE
SECTION 1
The general purpose of this corporation, referred to as
CLUB, incorporated as a non-profit corporation, shall be to encourage, promote and
advance the game of golf and related social affairs.
SECTION 2
In order to facilitate the general purpose, the CLUB shall
enforce uniformity in the rules of the game of golf, establish a uniform
handicap system, arrange dates and places for holding tournaments, and conduct
tournaments.
ARTICLE II --MEMBERSHIP
SECTION 1
Qualifications: Any person being over the age of 18 years old and
who is interested in the promotion of the purpose of this CLUB is
eligible. A new member applicant shall be considered for membership by
date of completed application. When more applicants than positions
occurs, the choosing of members will be according to the following: those
in attendance at the General Meeting of the month, after application deadline,
will be accepted, following membership vote, and shall fill vacancies in
accordance with their date of application. Once a member, all are
eligible for and may be elected to office of this CLUB. All members will
serve a probationary period of six months, from the date voted in by the
membership.
SECTION 2
Applications: All applications for membership shall be recommended
by at least two members who are personally acquainted with the applicant.
The application shall state the residence and the Post Office address of the
applicant. Members recommending an applicant shall be required to state
the qualifications of such applicant in writing for enlightenment of the
membership and submit to the membership committee (Board of Directors) all such
information that has been acquired about an applicant. The recommendation
of such committee be referred to and acted upon by the membership, whose
proceedings there on shall be strictly confidential and final.
SECTION 3
Membership Limit: The membership of the CLUB shall be limited to One
Hundred (100) members.
SECTION 4
Membership Requirements: All members are required to participate in 33
percent of the tournaments per year. (Normally this equals eight events).
At least two events must be played at away golf courses. If a member
joins the club after the beginning of the year, they are required to
participate in 33 percent of the remaining tournaments. (Exceptions to
the 33 percent tournament rule will be allowed for illness, injury or personal
hardship. These exceptions must be approved by the Tournament
Chairman). Members who fail to comply with this rule will be ineligible
for renewal the following year. Ineligibility is only for one (1) year,
and an application can be submitted to the CLUB for consideration as a new
member. The Board of Directors may at any time cancel/annul this
requirement if at any time the general membership falls below one hundred (100)
members.
SECTION 5
Membership Vacancies: Any member who moves away from
SECTION 6
Termination of Membership: Any member guilty of any misconduct, and
especially any member whose conduct shall be injurious to the character of
interests of the CLUB, or shall violate the BY-LAWS or established rules, may
be expelled or suspended from the CLUB by the affirmative vote of not less than
two thirds majority of the Board of Directors. The Board of Directors
shall be the sole judge of what constitutes misconduct, and what conduct is
injurious to the character of interests of the CLUB.
SECTION 7
Membership Fees: Renewal membership fees are due and payable on the
1st day of November of each year and are delinquent on the 30th of
November. A $10.00 penalty will be assessed after November 30th until
December 15th. After December 15th a member will be required to fill out
a new member application and be declared ineligible to participate in club
activities until application is accepted.
ARTICLE III--PERSONAL LIABILITY
SECTION 1
Claims: All persons or corporations extending credit to, contracting
with, or having claim against the CLUB, shall look only to the funds and
property of the CLUB for payment of any such contract, claim, debt, judgment,
damage, decree, or cause of action, or any moneys that may in any way become
due and payable, will be the responsibility of the CLUB.
SECTION 2
Debits: Neither the members of the CLUB, the Board of
Directors, nor Officers, present or future, shall be personally liable
for any debits set forth in ARTICLE III, SECTION 1.
ARTICLE IV--MEETINGS AND ELECTIONS
SECTION 1
Calendar Year: The calendar year of CLUB shall commence on the
first (1st) day of January in each year and end on the thirty-first (31st) day
of December, the last day of the same year. In all cases, the fiscal year
of the CLUB and the tournament year will be the same.
SECTION 2
Board Meetings: The Board of Directors meetings shall be held once a
month, on the first (1st) Tuesday of each month at 7:00 PM at a
convenient place as designated by the Board of Directors. The board
meetings are open to all regular members. The President or the Secretary
will prepare an agenda before each meeting. The agenda will be followed
each meeting to keep the assembly on track. Regular members wishing to
speak at the meeting should notify the President or Secretary before the monthly
gathering. Time permitting, other members wishing to speak will be given
time during the New Business section of the Board meeting. Sensitive or
delicate items will be discussed by the Board of Directors in Executive
Session, or ½ hour before the scheduled meeting. Notices of all meetings
shall be provided by the Secretary of the CLUB. Any change in time, date,
or place shall be made by the Board of Directors.
SECTION 3
Nomination Meeting: The regular meeting in the month of November will be
considered the nomination meeting. The Nominating Committee will be
headed by the two (2) year term Board Member. Any member of the
Nominating Committee is ineligible to be a candidate for an elected
office. At this meeting the Nominating Committee will present a list of
names of the candidates to the CLUB members. Any further nominations may
be made from the floor at this meeting and will be accepted only if acceptance
by the nominee is acknowledged. No candidate may be allowed to run for
more than one office. The election will be held at the November home
tournament. The final results will be announced at the Installation
Dinner meeting.
ARTICLE V--QUORUM
Number Constituting Quorum: Twelve
(12) members or ten percent (10%) of the membership (which ever is most) shall
constitute a quorum at any regular meeting of the CLUB. Five members of
the Board of Directors shall constitute a quorum for any regular meeting of the
Board.
ARTICLE VI--OFFICERS
SECTION 1
Title and Duties: The officers of the CLUB shall consist of a
President, Vice President (Tournament Committee Chairman), Second Vice
President (Handicap Chairman), Secretary and Treasurer.
President: The President shall preside at all meetings of the
CLUB, and of meetings of the Board of Directors, and shall have general
supervision over affairs of the CLUB, its property and members, The President
shall be “ex-officio member” of all members.
Vice President (Tournament Committee Chairman): The Vice President shall
serve as Chairman of the Tournament Committee. The Tournament Committee
shall consist of four (4) members, whose duties shall be to organize CLUB
tournaments and schedules. Committee members shall not be assigned
additional duties without their consent.
Second Vice President (Handicap Chairman): The Handicap Chairman shall
establish and complete the handicap for each member monthly. These
handicaps shall conform to the United States Golf Association (USGA) standards,
and with any golf association affiliations. In the absence of the
President and the Vice President, the Second Vice President shall perform the
duties of the President.
Treasurer: The Treasurer shall collect and discharge the funds
as approved by the Board. The Treasurer shall keep the accounts in books
belonging to the CLUB, which shall at all times be open to the inspection of
the Board of Directors and make monthly reports, in writing, of the moneys
received and paid out, the amount on hand, and shall upon demand by the Board
of Directors, provide a detailed report on all
expenditures. The Treasurer will also be the Chairman of the Budget
Committee which shall consist of five (5) members (Treasurer and four (4)
non-officio members of the Board of Directors). The Budget Committee will
review all budgets submitted, and make recommendations to the Board of
Directors, who in turn will make recommendations to the membership for their
acceptance and approval.
Secretary: The Secretary shall keep records of the meetings of
the CLUB and of meetings of the Board of Directors. The Secretary shall
maintain a list of members and shall perform such other duties, from time to
time, as to be fixed by the Board. The Secretary shall notify the
membership of all CLUB meetings and the members of the Board of their meetings,
as provided by the BY-LAWS, and shall conduct all correspondence for the CLUB,
excluding that pertaining to the office of Treasurer.
Board of Directors: The President, Vice
President, Second Vice President, Secretary, Treasurer, and four (4) elected
members from the general membership (See ARTICLE VII, SECTION 2) shall comprise
the Board of Directors. The control and management of the CLUB, its
affairs and property shall be entrusted to the Board of Directors. In
addition to the nine (9) elected Directors, ex-Presidents of CLUB shall be
“ex-officio” members of the Board of Directors after they cease to hold office
of the President, and shall be entitled to a vote for one (1) calendar
year. All Officers are required to attend all meetings and Board of
Directors meetings.
ARTICLE VII--GOVERNMENT
SECTION 1
Tenure of Office: The President, Vice President, Second Vice
President, Secretary and Treasurer shall be elected by the members of the CLUB
at the annual meeting, and shall hold their respective offices for one (1)
calendar year and/or until their successors are elected and qualified.
SECTION 2
Board
of Directors: At each annual election three (3) Directors
shall be elected and serve a one year term. The President will appoint
the Sergeant At Arms for one calendar year. The President will also
assign responsibilities for the barbecue, election, and installation
dinner.
Duties and Powers (Board
of Directors): It shall be the duty of the Board of
Directors to carry out the objectives and purposes of the CLUB, subject to the
BY-LAWS. They shall have the power to suspend and expel members by
ballot, to fill any vacancy that may occur in any office, or in the membership
of the Board, until the next succeeding meeting, or until they or their
successors are elected and/or qualified. The Board may recommend changes
in the BY-LAWS, rules, or the like, that they may deem necessary in order that the
CLUB may benefit and function properly. The Board of Directors shall have
the power to remove any member of any committee by an affirmative vote of five
(5) members of the Board.
SECTION 3 (ARTICLE VII--GOVERNMENT)
Expelled or Termination: Any elected officer that is
absent three (3) consecutive meetings without a valid excuse will be terminated
from office (They will still be considered a member of the CLUB). The
Board of Directors will be the sole judge of a valid excuse. Should the
Board decide the excuse is invalid, the officer shall be terminated and a new
officer selected and serve out the remainder of the term.
ARTICLE VIII--PARLIAMENTARY
PROCEDURE
Section 1
Conduct of Business: The Robert’s Rules of Order shall prevail for
conducting business.
ARTICLE IX--BY-LAWS
SECTION 1
Amendments: These BY-LAWS may be modified, altered, or amended
at any regular meeting upon prior notification of the membership. A
special meeting may be called by a majority vote of the Board of
Directors. The membership shall be notified of such meeting. A
simple majority will be required to modify, alter, or amend any part of the
BY-LAWS.
ARTICLE X-CLUB HALL OF FAME
SECTION 1 (Hall of Fame)
Each year the club will induct a current or former member(s) into its Hall of Fame.
SECTION 2 (Nominations)
Nominations for the Las Paisanos Golf Club Hall of Fame will come from the general membership. Nominations must be submitted to the club's board of directors no later than the April meeting each year.
SECTION 3 (Eligibility)
All current and former members meeting the following criteria will be eligible to enter the club's Hall of Fame:
Nominated members should have been in the club a minimum of ten (10) years. Exception to the ten-year rule will be made for exceptional service to the club, if the member was in the club for a minimum of five (5) years.
Priority for induction will be given for past service to the club (primarily serving on the board of directors) and for former major championship winners.
Members not meeting the criteria set forth in the immediate point above, will be eligible for the hall of fame providing they have been a member in good standing for ten (10) years and have given support to the club through recurrung tournament participation.
SECTION 3 (Selection)
A minimum of one person will be inducted each year, but no more than five (5) will enter the hall of fame on any given year. No more than two (2) former members will enter the hall of fame each year. The board of directors will make the selection from the slate of nominees by a simple majority. The club president will break tie votes.
Tuesday,
July 01, 2008